privacy policy
This Privacy Policy describes how Southwest Fire Pro collects, uses, discloses, and protects personal data of users (“you”) through our employee management mobile application.
The app enables users to securely log in, mark attendance, track work status, apply for leave, and allows administrators to manage employee data efficiently.
By using our app, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We may collect the following types of information to operate and improve our services:
a. Personal Information
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Full Name
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Email Address
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Phone Number
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Employee ID
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Profile Photo (if provided)
b. Usage Data
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Attendance logs
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Leave requests and approval status
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Login history and timestamps
c. Device Information
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Device model and operating system version
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IP address and app usage logs (for performance and security improvement)
3. How We Use the Information
Your data is used strictly for work and HR-related purposes, including:
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To register and manage employee accounts
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To process attendance and leave applications
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To provide role-based access (Admin, Manager, Employee, Foreman)
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To send notifications and updates regarding attendance or leave status
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To enhance app performance and user experience
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To maintain data security and compliance
4. Data Storage and Security
All collected data is securely stored on our protected servers.
We implement industry-standard encryption and authentication methods to ensure that your information remains safe and is not accessed by unauthorized parties.
If the app uses a third-party service (such as Firebase or another backend), those services follow their own strict data security protocols.
5. Data Sharing
We do not sell or share your personal data with any third-party companies for marketing or advertising purposes.
Data may only be shared internally with your employer or authorized system administrators for HR, attendance, and payroll-related operations.
6. Data Deletion
You can delete your account directly from within the app.
Once deleted, all associated personal and attendance data will be permanently removed from our servers.
Alternatively, you can request data deletion by contacting us at:
📧 info@southwestfirepro.ca
7. Your Rights
As a user, you have the right to:
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Access your personal information
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Request corrections to inaccurate data
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Request deletion of your account and data
To exercise these rights, please contact us via email.
8. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or for legal, operational, or regulatory reasons.
Any updates will be posted within the app and on our website:
🌐 www.southwestfirepro.ca
9. Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy or your personal data, please contact us at: